FLORIDA ENGINEERING SOCIETY
ADMINISTRATIVE POLICY (AP No. 5A)

Article IV of the Society Bylaws stipulates that an Annual Meeting of the Society shall be held each year. It is recognized that a portion of the business, program and activities conducted at each Annual Meeting relates to the Society's entire membership. Each member has a vested interest in and receives benefit from the successful conduct of an Annual Meeting.

Participants in each Annual Meeting should be expected to provide the source of revenue through the payment of appropriate registration fees and the purchase of function tickets for the total cost of all social functions, parties, banquets, food functions, hospitality rooms, tours and tournaments. An effort shall be made to obtain sponsors for the Annual Meeting. Sponsorship fees shall be used to help defray meeting costs.

The Staff shall provide services and support in the planning, promoting and conduct of an Annual Meeting. One half of the cost of such staff and administrative services shall be allocated to the Annual Meeting budget and shall be included in the total meeting costs when establishing registration fees and function ticket prices.

The budget for each Annual Meeting is to "break even" except that one half of the cost of staff and administrative services to plan, promote and conduct the meeting may be included in the general Society operating budget as an expense to the entire Society.

Approved by the FES Board of Directors
July 30, 1971

Reaffirmed by the FES Board of Directors
August 6, 1987

Amended by the FES Board of Directors
July 30, 1992

Reaffirmed by the FES Board of Directors
August 6, 1998
July 29, 1999